Acquisitions Assistant, Saint Mary's College, Moraga, CA

Saint Mary's College invites applications for a full-time (12 months) Acquisitions Assistant in the Library. Saint Mary's College nestled in the Moraga Valley, east of Oakland in the greater San Francisco Bay Area, is one of the most respected Catholic, Lasallian and Liberal Arts institutions in the Country.

As a comprehensive and independent College, Saint Mary's offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary's reputation for excellence, innovation and responsiveness in education stems from its vibrant heritage as a Catholic, Lasallian and Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning and student interaction bring these traditions to life in the 21st century. Work in a beautiful environment with colleagues dedicated to the College's mission.

Qualifications:

• Two (2) years of College level coursework required. BA preferred.
• Minimum of one (1) year related library experience;
• Prior acquisitions and Innovative Interfaces with integrated library systems experience highly desirable.
• Demonstrated successful accounting and bookkeeping experience;
• Significant experience in database and word processing software systems required;
• Familiarity with bibliographic and publishing information sources;
• Ability to use spreadsheets;
• Excellent organization and communication skills, including attention to detail and accuracy;
• Prior supervisory skills highly desirable.
• Ability to carry/lift boxes up to thirty (30) lbs.; push book carts of approximately fifty (50) lbs. And reach shelves from floor level to a height of six (6) feet.

Responsibilities:

• Manages the ordering, receipt and pre-processing of all of the print and media materials (except periodicals) selected for inclusion in the Library’s collection;
• Uses the automated acquisitions system supplied by Innovative Interfaces, Incorporated and other associated files and spreadsheets;
• Maintains over 100 fund accounts, 400 standing order agreements and the documentation to support financial transactions;
• Develops brief bibliographical records for materials on order;
• Extracts financial and statistical reports to support budget and collection development planning;
• Verifies and approves invoices for payment;
• Serves as a resource to faculty and staff for information on publishing practices, sources of materials and methods of procurement, etc.;
• Spends a significant amount of using multiple computer systems and applications;
• Works closely with librarian subject specialists, business office staff, purchasing and external vendors to develop accounting procedures and mechanisms and implement them into the automated system;
• Provides administrative supervision and training of one (1) – two (2) student assistants;
• May be asked to provide functional supervision of other staff;
• Works under the general supervision of the Head of Cataloging & Acquisitions.
• The successful candidate will be expected to respect and support the Catholic, Lasallian and Liberal Arts traditions of the College.

Salary and Benefits:

• Salary is competitive with other non-profit higher education institutions and commensurate with qualifications, experience, budget and internal equity considerations.
• Please provide salary history and expectations.
• Excellent benefits package, including health, dental, vision, life and long-term disability insurance;
• Tuition remission available to eligible employees and their dependents;
• Generous vacation, holiday and leave programs.
• Generous TIAA/CREF retirement program after one (1) year of service and age 21.
• College contributes 8 ¼% of salary following one year of service.

To Apply:

Please send applications to:

Human Resources Department
Saint Mary’s College of California
P. O. Box 4227
Moraga, CA 94575-4227
Phone: 925-631-4020
Fax: 925-631-9611
www.stmarys-ca.edu

Deadline: Open until filled

Saint Mary’s College of California is an EQUAL OPPORTUNITY EMPLOYER. In compliance with applicable law and its own policy, Saint Mary’s College of California is committed to recruiting and retaining a diverse student and employee population and does not discriminate in its admission of students, hiring of employees, or in the provision of its employment benefits to its employees and its educational programs, activities, benefits and services to its students, sex/gender, marital status, ancestry, sexual orientation, medical condition or physical or mental disability. including but not limited to scholarship and loan programs, on the basis of race, color, religion, national origin, age.

Notification with regard to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act of 1998, and the Campus Sex Crimes Prevention Act.

As provided by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act of 1998, Saint Mary’s College of California through its Department of Public Safety, annually provides notice and makes available copies of the Annual Security Report, to the campus community, prospective students, employees and the public. Each Security Report includes statistics for the past three years concerning crimes and incidents (whether they occurred on campus, in off-campus building and property owned or controlled by the College, or on public property adjacent to campus) reported to campus security authorities. Each Security Report also provides campus policies and practices concerning security – how to report sexual assaults and other crimes, crime prevention efforts, policies/laws governing alcohol and drugs, victims’ assistance programs, student discipline, college resources, and other matters. The Security Report is publicly available electronically or hard copy in the following ways: electronically: http://www.stmarys-ca.edu/about/safety/02report.pdf; in person: Department of Public Safety, Administrative Office, Siena Hall: or by or by Mail or Telephone Request: Department of Public Safety, P.O. Box 3111, Moraga, CA 94575-3111 (925) 631-4052.

In addition, as provided by the Campus Sex Crimes Prevention Act, the Contra Costa County Sheriff’s Office maintains a Megan’s Law database of sex crime offenders, which information may be obtained from the Sheriff’s office located at 500 Court Street, Martinez, Monday-Friday, 9 am to 4 pm.