Database Manager, Peninsula Library System, San Mateo, CA

Database Manager

Peninsula Library System

Full Time - 40 hours per week

Salary - Database Manager I $26.79/hr - $35.90/hr (appointment typically at a lower step, depending on qualifications)

Deadline - The position is opened until filled; however, applications received by August 23, 2006, will receive first consideration.

The Peninsula Library System is a consortium of 31 public and 3 community college libraries in San Mateo County. The libraries share an ATM Frame Relay network and coordinate email, web, and other electronic services in addition to the shared catalog system. All these services are maintained centrally by the Peninsula Libraries Automated Network (PLAN) which has its offices in San Mateo. The combined member libraries own over 2.2 million items and circulate over 6.4 million items annually. In August 2005, PLS went "live" on the Innovative Interface Inc Millennium software as the integrated library system. Modules currently in use are circulation, cataloging, and Webopac for the public. Acquisitions is currently being implemented and serials will begin implementation in winter 2006. The server is located with other PLS network services at the San Mateo County Community College District (SMCCCD).

The individual serving as Database Manager will work with other PLAN staff in providing overall support of the server and software, as well as general support for the PLS network and its infrastructure. The Database Manager has principle responsibility for maintaining bibliographic, patron and circulation data and providing advanced support for statistics and system functions.

An individual applying for this position must have a firm foundation in bibliographic record structure, support of integrated library systems, and working with others either one-on-one or in groups. The person must also exhibit superb customer service skills; possess excellent written and oral communication abilities; and the have the ability to facilitate group processes.

Key or Typical Tasks and Responsibilities:

• Provide support for the automated library system (Innovative Interfaces, Inc Millennium), including but not limited to acquisitions, cataloging, circulation, serials and statistics, for member libraries.
• Perform system administration functions for Millennium such as running routine programs, troubleshooting performance problems, reporting and resolving system issues in consultation with vendor help desks, and updating code tables.
• Set up and maintain system parameters that support the bibliographic database and the online public catalog; write specifications for index modifications; monitor and repair code tables, system settings and system maintenance programs; modify and maintain bibliographic record loaders; test software upgrades; perform database cleanup activities.
• Prepare and run regularly scheduled reports; design customized reports for member libraries, including statistical reports.
• Provide expertise and advice related to cataloging and MARC coding, effective use of bibliographic database, and file structures.
• Provide support and expertise in selection, setup and maintenance of third-party software used in conjunction with the Millennium system, including but not limited to self-check units, printing software, and materials handling units.
• Create training materials, procedure manuals and other documentation.
• Represent PLAN programs and services to library-based committees, vendors and consultants; train library staff on use of the automated library system.
• Provide general support for PLS network and its infrastructure, as needed.
• Perform other duties as assigned.

Qualifications:

• Education & Experience
  • ALA accredited Master's degree in Library Science or its equivalent.
  • Three or more years of related professional librarian experience.
  • Or, equivalent technical training, education and/or experience.
• Knowledge of:
  • Principles and practice of public, academic and special library service.
  • Advanced knowledge of cataloging and classification systems, including principles and practices of information architecture and database development and maintenance.
  • Methods and techniques of developing training materials and technical documentation.
  • Principles and practice of project management.
• Skills:
  • Type, word process, or enter data at a speed and accuracy level necessary for successful job performance.
  • Competency with PC productivity applications such as word processing, spreadsheets, database management, desktop publishing, project management, and database development tools.
  • Excellent interpersonal, interviewing, and communication skills.
• Ability to:
  • Provide excellent customer service.
  • Communicate effectively in person, over the telephone, electronically, and in writing with a wide variety of people, including coworkers, member library staff, vendors and the public.
  • Provide database research service to member libraries.
  • Gain advanced knowledge of cataloging, classification, and database design and maintenance.
  • Troubleshoot computer hardware and software and assist library staff in adequately describing/resolving problems.
  • Develop and present training programs.
  • Write, edit, design, and produce publications, charts, reports, and websites.
  • Work independently and as a team member to plan, organize, and execute the duties of the position.
  • Work evenings and weekends and carry an off-shift pager, as necessary.
  • Attend project and committee meetings at member libraries utilizing a personal vehicle where public transportation is not available.
• Work Environment and Physical Demands
  • Normally seated, standing or walking at will;
  • normal physical activity including some bending, pushing, pulling, and carrying, which may range up to 50 lbs., upon occasion.
  • Keyboarding and working at a computer monitor for extended periods required.
  • Phone usage, reading, speaking, and listening required.
  • Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices or work rooms.
  • Interaction with library system members, other libraries, agencies and organization, and vendors may include stressful situations related to resolving situations or problems.

To Apply:

Send letter of interest, resume and three professional references to:

Monica Schultz
PLAN IT Manager
2471 Flores Street
San Mateo, CA 94403

Or

Via email to schultz@plsinfo.org.

The subject line should include the words "Database Manager Application."