One vital component of the Foundation Center’s mission is to offer free library services from our web site and our five offices located across the country: at our headquarters in New York, and in Washington, D.C., Atlanta, Cleveland, and San Francisco.

Reports to: Director, San Francisco Office

Job summary: The Assistant Librarian provides support for library service, educational programs, and fundraising activities.

Responsibilities:

Reference/Library Service:

• Provide assistance at public reference desk
• Photocopy, fax, file, organize library and office materials
• Process, order and weed annual reports
• Track daily and monthly visitor statistics
• Track circulating collection statistics, report on these monthly
• Contact late borrowers via phone, email, and mail.
• Process library acquisitions and periodicals
• Respond to email and chat reference questions submitted via the Foundation Center’s Online Library and Associate’s Program reference services
• Weekly contribute to the new San Francisco blog about local news and resources

Educational programs:

• Learn and present introductory programs for grantseekers, artists and students
• Assist with the preparation and room setup for training programs, including duplicating handouts, and making arrangements for refreshments, when needed
• Compiles bibliographic guides
• Track education program statistics, including special statistics needed for contract training
• Create and distribute monthly marketing flyers, weekly and daily signage and other promotional materials
• Work with YNPN on bi-monthly book club discussion programs.

Fundraising:

• Key address/contact changes into funding database
• Prepare monthly newsletter mailing
• Assist with mailing for reports to donors and annual appeals including performing mail merge functions with MS Access and Excel

Administrative support:

• Monitor office supply inventory
• Monitor bookstore inventory
• Open and route incoming and outgoing mail
• Process weekly invoices
• Perform other duties and special projects as assigned.

Requirements: BA/BS degree.  Some graduate coursework in library or information science and experience with and/or interest in the nonprofit sector preferred.   A team player interested in playing a supporting role in a busy library setting.  Ease in working with the public and comfort with technology.  Familiarity with MS Word, MS Excel, MS Publisher, and MS Access.  Accuracy, attention to detail, and ability to multi-task and comfort with public speaking in instructional settings.  Availability to work Wednesday evenings.

Please send resume and salary requirements to:

HR Manager
The Foundation Center
79 5th Avenue
New York, NY 10003

E-mail:   jobs@foundationcenter.org (Please put the title of the position you are applying for in the subject line)

Do not telephone

We offer a competitive salary and excellent benefits.

For more information on positions available at the Foundation Center please visit our website: http://foundationcenter.org/about/jobs/

The Foundation Center is an equal opportunity employer.

Primary Responsibilities — not intended as an all-inclusive list of duties

• Staff the library during appropriate business hours.
• Assist users (patrons) using the library and its resources.
• Perform training and orientation as needed or required.
• Oversee circulation, shelving, shipments of materials between libraries on a consistent basis.
• Perform ready reference, instruction on research databases, and filling and expediting user requests.
• General maintenance of library including: acquisitions assistance, processing of new books/software, weeding of materials, keeping track of materials in transit between library locations, pick-up and sorting of mail and inter-library loan bins, and maintenance of public computer workstations.
• Troubleshoot and resolve problems related to the acquisitions, circulation, and delivery of materials.
• Work on special projects assigned by the Library Manager.
• Prepare reports and submit metrics to the Library Manager as requested.
• Update Polaris ILS on a regular basis or as instructed

Qualifications

• Current enrollment in MLIS degree program (i.e. degree in active progress) at a minimum is mandatory.  Completed MLIS degree is a plus.
• Exceptional customer service skills and effective interpersonal communication (in person, via telephone, via email, via instant message, etc.) is highly sought.
• Excellent time-management skills are mandatory.
• Must have strong initiative and follow-through.  The ability to work without direct daily supervision is key to the success of this position.
• Previous library experience is strongly preferred.
• Previous experience working in an integrated library system (ILS) is preferred.
• Previous experience working in a corporate library setting is a plus.

To Apply:

• In order to be considered please apply via this link:  http://bit.ly/AssistantLibrarian
• To view all of our open positions please visit www.libraryassociates.com.

Library Associates Companies (LAC) is an Equal Opportunity/Affirmative Action employer and values diversity in the workforce.